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Preparing Your Business

Don’t Wait Until It’s Too Late

Planning and preparing ahead is one of the best ways to protect your business and employees during an emergency. You should plan ahead for a power outage in the same way that you’d prepare for any emergency.

  • Create an emergency supplies kit and keep it in an easy to access location known to employees.
  • Maintain up-to-date contact information for all employees, vendors and clientele that can be accessed if your power is out.
  • Make multiple back-ups to computer files and data. Store these records in a safe place.
  • Check batteries for electronic devices – cell phones, pagers, lap top computers, etc., twice a year.
  • Use surge protectors to protect sensitive electronic equipment. For a higher level of protection and short-term power (typically 5 – 15 minutes) consider switching to Uninterrupted Power Supplies (UPS).
  • For longer term emergency power requirements to keep lighting, equipment and other systems powered, look into back-up generation systems. There are a variety of emergency power system technologies including gas or diesel-powered generators, deep cycle batteries, flywheel energy storage or hydrogen fuel cells.
  • Have a list of emergency contact numbers handy.
  • Ensure that you have at least one cell phone or non-cordless telephone.
  • Learn about how to keep safe in an emergency.
As Severe Weather Approaches:

  • Check your emergency supplies kit and replenish as needed.
  • Fill your vehicles’ gas tanks.
  • Turn off and unplug unnecessary electrical equipment in case of a power surge.
  • Obtain a cash reserve (ATMs and banks require electricity to operate).
  • Secure your building’s windows and doors, as well as any outdoor furniture and equipment.
  • Park vehicles in protected areas, if available.
  • Close your office in sufficient time so that employees have a chance to get home safely.
Staff members with special needs require extra planning and consideration in the event of a power emergency. Develop a plan for emergencies that takes their needs into consideration.
  • Review your insurance coverage to ensure it is sufficient in case of an emergency.
  • Take an inventory and photographs of your equipment, supplies and workplace.
  • Keep copies of your insurance policies, as well as contact information, in your emergency kit.