Don’t Wait Until It’s Too Late
Planning and preparing ahead is one of the best ways to protect your business and employees during an emergency. You should plan ahead for a power outage in the same way that you’d prepare for any emergency.
- Create an emergency supplies kit and keep it in an easy to access location known to employees.
- Maintain up-to-date contact information for all employees, vendors and clientele that can be accessed if your power is out.
- Make multiple back-ups to computer files and data. Store these records in a safe place.
- Check batteries for electronic devices – cell phones, pagers, lap top computers, etc., twice a year.
- Use surge protectors to protect sensitive electronic equipment. For a higher level of protection and short-term power (typically 5 – 15 minutes) consider switching to Uninterrupted Power Supplies (UPS).
- For longer term emergency power requirements to keep lighting, equipment and other systems powered, look into back-up generation systems. There are a variety of emergency power system technologies including gas or diesel-powered generators, deep cycle batteries, flywheel energy storage or hydrogen fuel cells.
- Have a list of emergency contact numbers handy.
- Ensure that you have at least one cell phone or non-cordless telephone.
- Learn about how to keep safe in an emergency.
As Severe Weather Approaches:
- Check your emergency supplies kit and replenish as needed.
- Fill your vehicles’ gas tanks.
- Turn off and unplug unnecessary electrical equipment in case of a power surge.
- Obtain a cash reserve (ATMs and banks require electricity to operate).
- Secure your building’s windows and doors, as well as any outdoor furniture and equipment.
- Park vehicles in protected areas, if available.
- Close your office in sufficient time so that employees have a chance to get home safely.
Staff members with special needs require extra planning and consideration in the event of a power emergency. Develop a plan for emergencies that takes their needs into consideration.
- Review your insurance coverage to ensure it is sufficient in case of an emergency.
- Take an inventory and photographs of your equipment, supplies and workplace.
- Keep copies of your insurance policies, as well as contact information, in your emergency kit.